Time & attendance · for Romanian plants
from €900 setup per site
+ €90/month care
Sample data · simulation The product, clickable: four roles, anomaly flags, an audit log and a payroll CSV — nothing leaves your browser.
The interactive demo needs JavaScript. It shows one sample month for Demo Plant SRL in four roles — Employee, Supervisor, HR and Auditor — with masked national ID numbers, anomaly flags, approvals, an audit log and a sample payroll CSV.
Demo Plant SRL, every name and every ID number here are fictional. The codes are examples; in an installation they follow your own rules.
How it works
What's included · pricing
Start here
Send one month of terminal logs, your current pontaj and your payroll input file (pseudonymised is fine). In five working days: the differences, whether your terminals can be connected, and a fixed quote. Credited in full against setup.
€120credited in full against setup
Book the €120 pontaj auditup to 50 people
€900setup
+ €90/month care
Start with the audit51–200 people
€1,900setup
+ €190/month care
Start with the audit200+ people or several sites
from€3,500setup
+ from €290/month care
Start with the auditSetup at 50%, the first three months of care at half price, care price fixed for 24 months. In return: a documented before-and-after, fifteen minutes a month, an honest review.
Indicative prices in EUR · final offer in writing.
Not ready to share data? Let's talk
Who you'll be dealing with
Nearly eight years in procurement, in IT since July 2025.
Three rules: a dry run before any data change · every figure traceable to a source · AI-built work always disclosed as AI-assisted.
For HR, legal and your director
The law asks for a daily record. Excel turns it into a monthly rebuild.
Labour Code · art. 119 · 260
A daily record
Romanian employers must keep, at the workplace, a daily record of each employee's start and end times and show it to labour inspectors whenever asked.1 Missing it is a contravention fined 1,500–3,000 lei.2 Breaching the overtime rules is fined 1,500–3,000 lei for each person found working overtime.2
EU Court of Justice · C-55/18
Objective, reliable, accessible
The EU Court of Justice held that Member States must require employers to set up an objective, reliable and accessible system that measures each worker's daily working time.3
ANSPDCP · 2019 · 2026
How you record matters
How you record time is a risk of its own. In 2019 Romania's data protection authority fined an employer €5,000 for using employees' fingerprints for access to restricted areas when less intrusive means were available.4 In March 2026 it warned a company that planned face recognition for employee access although cards were already in use.5
TAI Pontaj is built for exactly this: the record the law asks for, from the cards you already use — and nothing more.
01
Punches arrive by themselves; nothing is ever written to your devices.
How you can check Confirmed on your own terminals in the €120 audit, before you pay for setup.
02
No custom coding for the basics.
How you can check Labour Code art. 125 and 1397 — and in the demo.
03
HR stops retyping the month.
How you can check Demo: approve a month and export it.
04
Your accountant imports it without retyping.
How you can check Set up and tested against one past month of yours during installation.
05
HR decides; the software never penalises anyone.
How you can check Demo: punch on a leave day, missing clock-out, night hours.
06
Who is in, late or missing — people on leave are not marked absent.
How you can check Demo: switch to "Supervisor".
07
Approved overtime lands in the timesheet by itself.
How you can check Demo: approve overtime as "Supervisor".
08
Employees see what they have left before they ask.
How you can check Demo: switch to "Employee".
09
Each role sees only what it needs; supervisors see only their team.
How you can check Demo: switch roles.
10
A copied database does not reveal ID numbers.
How you can check Demo: "Reveal" writes a line to the audit log.
11
Who did what and when — approvals, exports, ID reveals, permission changes.
How you can check Demo: live audit log panel.
12
Shop floor in Romanian, office in English, management in Turkish.
Daily start and end times per employee — no photos, no location, no biometrics.
The software never stores fingerprints or face templates. Card, PIN or QR.
The record rests on your legal obligation under Labour Code art. 119 — not on employee consent, which is rarely freely given at work.
Supervisors see only their own team; national ID numbers are hidden unless a role truly needs them.
National ID numbers are encrypted at field level; revealing one takes a separate permission and is logged.
An audit trail of sensitive actions: logins, approvals, exports, ID reveals, permission changes.
You set how long each record type is kept, with your DPO if you have one; TAI Pontaj applies it and logs each deletion. Reference point: accounting records, payroll included, are kept for 5 years (Law 82/1991, art. 25)6 — no period specific to attendance records was found.
In their own view; a full copy of their data can be exported by HR on request.
Anomalies are flags for a person; there are no automatic penalties and no AI scoring of people.
If I access your data — for the audit or for maintenance — we sign a data processing agreement first; when we part, I delete or return the data.
Every installation comes with three templates to adapt with your DPO or lawyer: a data processing agreement (GDPR Art. 28), a DPIA template (Art. 35) and an employee information notice (Art. 13). Templates, not legal advice.
You, the employer, remain the data controller and decide how the system is used. I help you meet your obligations; I can't meet them for you. Article numbers refer to the GDPR.8
A summary you can forward or print. Every line comes from this page.
| Size | Setup | Care |
|---|---|---|
| Workshop · up to 50 people | €900 | €90/month |
| Plant · 51–200 people | €1,900 | €190/month |
| Group · 200+ people or several sites | from €3,500 | from €290/month |
Flat price per site, by size band — no per-employee fee. Indicative prices in EUR · final offer in writing.
Sources: Labour Code (Law 53/2003), art. 119(1) and art. 260(1)(m) — legislatie.just.ro · Regulation (EU) 2016/679 (GDPR), Art. 28 — eur-lex.europa.eu. General information, not legal advice.
Tolga Şahin · +40 752 494 070 · [email protected]
I found no retention period in Romanian law that is specific to attendance records. Accounting records and supporting documents, payroll included, are kept for 5 years from 1 July of the year after the financial year ends (Law 82/1991, art. 25).6 Unpaid-wage claims can be brought within 3 years (Labour Code art. 268(1)(c)). You set the retention per record type, with your DPO if you have one; TAI Pontaj applies it.
It depends on your scale and setup. The Romanian authority's list requires one for large-scale, systematic monitoring of employees by automated means, among other cases.10 The package includes a DPIA template; whether you need a full DPIA is your decision as controller, after seeking your DPO's advice where one is designated (GDPR Art. 35(2)).
TAI Pontaj applies rules that people write and can read; it does not score or profile people. AI used to monitor and evaluate workers is high-risk under the AI Act, with obligations from 2 December 2027.9 That is one reason TAI Pontaj has no AI scoring of people.
The attendance record rests on your legal obligation (GDPR Art. 6(1)(c) with Labour Code art. 119), not on consent. Employees must still be informed (GDPR Art. 13); the notice template covers that.
Yes, in their own view. HR can export a full copy of an employee's data on request (GDPR Art. 15).
Not that I could find: neither the labour inspectorate nor the data protection authority runs an approval scheme for it, and I won't claim one.
Me, Tolga Şahin: one person who sets it up, trains HR and supervisors, and maintains it — in Romanian, English or Turkish.
Sources are listed so you can check them. This page is general information, not legal advice.
FAQ
Usually not, if your card or turnstile terminals keep a readable log. The €120 audit checks this on your own terminals before you commit. If they can't be read, I'll tell you, and what the options are.
If your payroll program or accountant imports a file, the monthly export is set up in that file's column layout during installation and tested against one of your past months. The audit looks at your current payroll input file first; if your program cannot import a file, I'll tell you there.
On your server, in your building. I connect only for agreed maintenance, and only after we have signed a data processing agreement (GDPR Art. 28).
TAI Pontaj never stores fingerprints or face templates; it works with card, PIN or QR. If a terminal verifies faces or fingerprints, that biometric processing happens in the terminal and stays your responsibility as controller — and the Romanian authority has acted against biometric systems at work where less intrusive means existed.4 5 In the audit we look at switching the terminal to card or PIN.
The daily record the law asks for: each person's start and end times, per day and per month — exportable to Excel or CSV at any time. The Auditor role gives read-only access. There is no official approval scheme for attendance software, and I won't claim one.
Your data is already on your server, and everything exports to Excel or CSV at any time. When we part, I delete or return anything I hold (GDPR Art. 28(3)(g)).
Answers are general information, not legal advice. You remain the data controller. More questions ↑
Send one month of terminal logs and your current pontaj — pseudonymised is fine. In five working days you'll see the differences, whether your terminals connect, and a fixed quote. €120, credited in full against setup. Before I look at any personal data, we sign a short data processing agreement.
Not sure yet? Let's talk